This message from Seattle Public Schools was delivered via email 9/30/2015.
Access for All—Ensuring information and communications is easily accessible for all families in Seattle Public Schools
Seattle Public Schools is committed to non-discrimination and ensuring that information and communications for district sponsored programs, events and activities is accessible to families and members of the community with disabilities. This includes persons who are deaf or hearing impaired as well as blind or visually impaired in accordance with Section 504 and Title II of the American Disabilities Act (ADA).
Everyone has the right to effective communication. To ensure that communication with persons with disabilities is as effective as with nondisabled persons, it is the responsibility of building and district administrators to act on each request for auxiliary aids and services upon request. These services will be provided in an accessible format at no cost to the requester.
Auxiliary aids and accommodations include a variety of communication services and devices that promote effective communication for persons with disabilities. Examples include certified sign language interpreters, real-time captioning services, translation services, written materials, large print, Braille, or electronic versions of information. The types of auxiliary aids and services necessary will depend on the length of complexity of the communication, circumstances and the needs and desires of the individual requesting assistance.
How to request communications assistance:
School Board meetings:
Individuals needing an auxiliary aid or service to participate in a regular of Special Board meeting should contact the School Board office as soon as possible and no later than two (2) days before a regular meeting so that arrangements for an effective auxiliary aid or service can be made. Reasonable efforts will be made to accommodate requests made less than 48 hours in advance of a meeting. Please contact the Board office by phone at 206-252-0040 or email firstname.lastname@example.org to make arrangements.
Other district sponsored programs, events and activities:
Individuals who may need an auxiliary aid or service to a district sponsored program, event and activity, other than a School Board meeting, should contact the Communications Department no later than two (2) days before the event so that arrangements for the auxiliary aids or services can be made. Reasonable efforts will be made to accommodate requests scheduled less than 48 hours in advance of an event or meeting.
In order to arrange for auxiliary aids and services at a district sponsored program, event or activity, please contact Patricia Stambor (Executive Assistant, Communications) by phone at 206-252-0204 or email email@example.com and provide the following information:
- Name of requester
- Name of individual needing an auxiliary aid or service
- Contact information (phone and email)
- Description of auxiliary aid and service sought (for example, American Sign Language interpreter, large print, etc.)
- Program or event for which effective communication is being sought (for example, parent/teacher conference, sporting event, field trip, etc.)
- Location where auxiliary aid or service is needed
- Room number or building (for example, auditorium, gym or classroom)
- Date and start and finish time of event.
In order to be effective, auxiliary aids and services will be provided in accessible formats, in a timely manner, and in such a way as to protect the privacy and independence of the individual with a disability.
The district will give primary considerations to the choice of auxiliary aids and services requested by the individual with a disability. “Primary consideration” means the district will honor the individual’s choice unless:
- There is another equally effective means of communication available, or
- The use of the request means would result in a fundamental alteration to the district’s service, program, or activity, or is an undue financial and administrative burden.
The decision that compliance would result in a fundamental alteration or an undue financial or administrative burden must be made by the Superintendent or his or her designee after considering all resources available for use in the funding and operation of the service, program, or activity and must be accompanied by a written of the reasons for reaching that conclusion. The district will take another action that would not result in such an alteration or such burdens, but would ensure that, to the maximum extent possible, individuals with disabilities receive the district’s benefits or services.
Should the district provide an auxiliary aid or service that is different than what is requested by the individual with a disability, the district will provide notice to the requester in advance of the district sponsored program, event or activity.
The district has Compliance Coordinators that oversee efforts to comply with and carry out the district’s obligations of nondiscrimination with respect to persons with disabilities and to investigate any complaint of disability discriminations, which can be raised under Superintendent Procedures 3210SP.B. For questions or concerns relating to families and members of the community with disabilities please contact Carole Rusimovic at CRusimovic@seattleschools.org or 206.252.0118.
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2445 3rd Ave. S,
Seattle, WA 98134